Know exactly what your agency actually makes.
Pace unifies clients, retainers, time and margin in one calm workspace — so you see where every dollar goes before it's gone.
Everything included · $249/mo
Deploy in under 30 minutes
Built for agencies that care about profitability
Overview
October 2026
Monthly revenue
$0.0k
+12.4%Avg margin
0.0%
+2.1%Alerts
0
2 at riskRevenue & margin
Last 8 monthsCapacity
296 of 400 scope hours billed
Recent clients
View allClients, retainers, time and margin — the four numbers every agency runs on, in one place instead of four.
Most agencies discover their margins too late.
The work is beautiful, the clients are happy — but the money quietly leaks out every month. These five leaks are why profitable-looking agencies still lose money.
Hidden labor cost
Admin, internal syncs and 'quick favours' never make it onto an invoice. Five hours a week per person vanish quietly — and nobody notices until the margin report arrives.
Priya Anand
Product
Diego Marin
Engineering
Mara Ellis
Design
Jonas Weber
Brand
This month’s leak
0h · $0
Scope creep
Extra rounds of revisions, unplanned reviews, a 'quick look' that becomes a sprint. Hours drift past agreed scope, and the unbilled work silently becomes a write-off.
Kestrel Labs exceeded scope
118% of agreed hours · +$6,800 unbilled
Logged hours
0 / 0h
Kestrel Labs
Bluepeak Co
Northwind
Budget overruns
Fixed monthly fees against actual delivery. When a retainer runs over, the loss repeats every single month — and compounds while nobody is watching the burn.
Monthly budget
$0k
9 retainers
Consumed
$0.0k
84% of budget
Remaining
$0.0k
16% headroom
Forecast overrun
$0.0k
+6 engagements
July burn
$82,400 consumed · $15,600 remaining
6 of 9 retainers projected over budget in July
No profitability visibility
Margin and burn live in a dozen disconnected tools and sheets. There's no single source of truth, so profitability stays hidden until the quarter-end recap — when it's already too late.
Northwind Creative
Halyard Studio
Bluepeak Co
Kestrel Labs
7 more clients still live in disconnected spreadsheets
Disconnected tools
Your spreadsheet says one margin, the time tracker another, invoicing a third. Reconciling them by hand takes days — and the numbers are stale the moment they're done.
Spreadsheet
Time tracker
Invoicing
Three tools, three truths.
Every source says something different — so margin, burn and utilization stay hidden until someone reconciles it by hand.
38%
42%
34%
No single source of truth — profitability stays a guess.
The numbers you run on, in one product.
Clients, retainers, time and margin — nine modules that replace the spreadsheet-and-timesheet patchwork.
Margin Engine
Live margin for every client, project and team member — computed from real time data, not estimates.
Alerts
The moment hours drift past agreed scope, Pace raises the flag — on Slack or email.
Client Management
Every client, contact and engagement in one place.
Open demoRetainer Management
Scope, budget and billing on every retainer.
Open demoTime Logging
Toggl, Harvest and CSV sync in automatically.
Open demoInsights
Know your best and worst performing work.
Open demoReporting
Board-ready PDFs generated on a schedule.
Open demoDashboard
Every number that matters, at a glance.
Open demoAdmin
Roles, permissions and integrations for your team.
Open demoNinety seconds, start to finish.
From the first imported timesheet to a board-ready profitability report — watch every module fit together on one calm screen.
Nine modules that pull their weight.
Every feature built for agencies that need margin visibility, not more spreadsheets.
Every client. Every number. One screen.
Stop chasing spreadsheets.
Revenue, margin, retainer and hours for every engagement — live, searchable, and never out of date.
- Search and filter by status
- Margin and retainer on every row
- New clients scaffolded in seconds
Clients
6 engagements
| Client | Retainer | Hours | Cost | Profit | Margin | Status |
|---|---|---|---|---|---|---|
Northwind Creative | $12,000 | 88h | $6,360 | $5,640 | 47% | On track |
Halyard Studio | $8,400 | 72h | $4,956 | $3,444 | 41% | On track |
Bluepeak Co | $15,200 | 131h | $9,728 | $5,472 | 36% | At risk |
Kestrel Labs | $9,800 | 118h | $6,958 | $2,842 | 29% | Over |
Fern & Co | $6,500 | 48h | $4,355 | $2,145 | 33% | At risk |
Meridian Group | $11,200 | 94h | $7,616 | $3,584 | 32% | At risk |
Scope, budget, billing — honest.
Know the overrun before month end.
Monthly budget, agreed scope and utilization on every retainer — updated live from logged hours.
- Budget vs actual, updated live
- Utilization per engagement
- Overruns flagged in advance
Retainers
4 active
Monthly value
$45.4k
+4.2%
Avg utilization
81%
high
On track
2 / 4
Timesheets that don't eat your day.
Import or enter. Both take minutes.
Pull hours from Toggl, Harvest or CSV and Pace maps them to the right client and retainer automatically.
- Toggl, Harvest and CSV import
- Auto-matching to projects and retainers
- Unbillable work flagged for review
Time
This week · 35 entries
| Member | Client | Task | Hours | Type |
|---|---|---|---|---|
Mara Ellis | Northwind Creative | Brand refresh | 4.5h | Billable |
Jonas Weber | Halyard Studio | Website redesign | 6h | Billable |
Priya Anand | Bluepeak Co | Product strategy | 3.5h | Billable |
Diego Marin | Kestrel Labs | App sprint | 8h | Billable |
Sofia Reyes | Fern & Co | Market research | 5h | Non-billable |
Know your real margin. Not your guess.
Every hour. Every client. Every month.
Live margin per engagement, powered by actual hours and cost rates — not spreadsheets or estimates.
- Live margin per engagement
- Healthy and warning bands
- Drill into any margin's drivers
Margin Engine
October 2026
Revenue
$52.6k
Cost
$33.6k
Profit
$19.0k
Margin
36.1%
| Client | Revenue | Cost | Profit | Margin |
|---|---|---|---|---|
Northwind Creative | $12,000 | $6,360 | $5,640 | 47% |
Halyard Studio | $8,400 | $4,956 | $3,444 | 41% |
Bluepeak Co | $15,200 | $9,728 | $5,472 | 36% |
Kestrel Labs | $9,800 | $6,958 | $2,842 | 29% |
Ridge Agency | $7,200 | $5,616 | $1,584 | 22% |
Know the overrun before the invoice.
In your inbox. In Slack. In dollars.
Pace flags scope deviations the moment they happen — with the client, the project, and the dollar amount attached.
- Automatic scope deviation detection
- Slack and email notifications
- Every overrun quantified in dollars
Scope & Alerts
Auto-detected
4 alerts — combined overrun of $13,450 across affected engagements.
118h logged vs 100h scope
131h of 160h scope used
Margin fell below 35%
Cost exceeds retainer
Your most profitable work, ranked.
A finance analyst on every account.
Weekly rankings by real margin with recovery opportunities surfaced in dollars — no analyst required.
- Ranked by margin, every week
- Recovery opportunities in dollars
- The drivers behind every client
Insights
Week of Oct 13
Top
47%
Average
36%
Lowest
22%
Recoverable
$20.6k
Ranked by margin
Board-ready reports. On schedule.
PDF, CSV, and always on time.
Schedule profitability reports for partners and investors. Export full history as CSV whenever you need it.
- Scheduled PDF reports
- CSV export of full history
- Branded, board-ready output
Reports
Auto-generated monthly
October 2026 · Ready
Monthly profitability report
9 clients · 34 retainers · 1,420 entries
Profitability report
September 2026 · 14 pages · 2.4 MB
Profitability report
August 2026 · 12 pages · 2.1 MB
Client margin detail
July 2026 · 8 pages · 1.6 MB
Your studio. One screen.
Hours, revenue, margin — live.
Filter by week, month or quarter. One source of truth from operator to partner.
- Studio-wide numbers on one screen
- Team capacity and utilization
- Customizable widgets and filters
Dashboard
October 2026
Hours
1,420
+9.1%Utilization
81%
+3.2%Revenue
$214.5k
+12.4%Margin
42.8%
+2.1%Team capacity
Team, roles, integrations — one place.
Invite in seconds. Permissions in minutes.
Granular roles, Toggl and Harvest integrations, and billing — all in a workspace that scales with your team.
- Granular roles and permissions
- Toggl, Harvest and Slack integrations
- One plan, no per-seat fees
Workspace admin
Team & settings
| Member | Role | Status | |
|---|---|---|---|
Mara Ellis | Owner | mara@agency.com | Active |
Jonas Weber | Admin | jonas@agency.com | Active |
Priya Anand | Manager | priya@agency.com | Active |
Diego Marin | Member | diego@agency.com | Active |
Integrations
Plan
Pace · $499/mo
No per-seat fees
One plan. Unlimited across the board.
No seat pricing, no feature tiers, no caps. Everything below is included on the single Pace plan.
Unlimited Clients
Every engagement, past and future. No per-client pricing, ever.
Unlimited Team
Designers, PMs and contractors included. No seat licenses.
Unlimited Reports
Monthly, weekly or ad-hoc — as many PDFs and CSVs as you need.
Unlimited Time Entries
Your entire timesheet history, every entry, with no quotas.
Unlimited Retainers
Any number of retainers, each with live scope, budget and margin.
Unlimited CSV Imports
Import as much history as you want from any tool or spreadsheet.
Unlimited History
Years of clients and reports — searchable, always available.
Real-time Margin
Profitability recomputed from real time the moment hours land.
Budget Forecast
Burn projected forward, so overruns are known weeks in advance.
Scope Creep Detection
Hours past agreed scope flagged automatically, in dollars.
Interactive Reports
Reports you can drill into — not flat exports from a sheet.
Agency-first Design
Built for studios and agencies, not generic project software.
Where the other tools fall short.
Most agencies stitch together a project tool, a time tool and a spreadsheet. Here's what that costs, feature by feature.
| Capability | PaceEverything | Productive | Scoro | Accelo | Harvest | Teamwork |
|---|---|---|---|---|---|---|
| Client Management | ||||||
| Retainers | ||||||
| Time Tracking | ||||||
| Margin Tracking | ||||||
| Budget Forecast | ||||||
| Scope Alerts | ||||||
| Profitability Insights | ||||||
| PDF Reports | ||||||
| CSV Import | ||||||
| Unlimited Clients | ||||||
| Unlimited Team Members | ||||||
| Unlimited History | ||||||
| Modern UI | ||||||
| Single Pricing | ||||||
| Agency Focus |
Based on publicly available feature lists.
One plan. Every module. No per-seat fees.
Everything is included on a single plan. Unlimited clients, team and history — nothing to upgrade, nothing extra to buy.
Everything included.
- Unlimited Clients
- Unlimited Team Members
- Unlimited Retainers
- Unlimited Time Entries
- Unlimited CSV Imports
- Unlimited Reports
- Unlimited Data History
- Margin Engine
- Alerts
- Insights
- Dashboard
- Admin
Everything included · Cancel anytime
Straight answers to real questions.
If yours isn't here, write to hello@pace.so — a human replies.
Know exactly which clients make you money.
Import your existing time history, set up in an afternoon, and see your true margin by the end of the week.
Everything included · $249/month · Cancel anytime